HIPAA Compliant Record Retrieval Services: Orange Legal is an industry leader in HIPAA compliance. Our records retrieval personnel are armed with the rules and regulations needed to obtain your records from hospitals, physicians, clinics, pharmacies and insurance companies nationwide.

Orange Legal HIPAA Compliance and Education:

• Records containing protected health information retrieved using authorizations and subpoenas that comply with 45 CFR 164.508 and 45 CFR 164.512.


• All protected health information is transmitted through secure, encrypted servers. Network repositories are protected with SSL encryption and firewall protection.


• Protected health information is maintained electronically until our clients alert us that litigation has ended (per federal rules).


• Staff is trained on HIPAA confidentiality and security. All Orange Legal employees sign HIPAA Confidentiality Agreements to further protect our client’s data.


• Continuing Legal Education seminars are presented nationwide on HIPAA and discovery by our Privacy Officer.

What is HIPAA?
The Healthcare Insurance Portability and Accountability Act (“HIPAA”). Privacy and Security Rules set the standards on the confidentiality of individually identifiable information. HIPAA is a Federal law and all states must comply unless the state laws provide greater protection than the Federal law.

Who Does HIPAA Affect?
Personal health information must be kept confidential by covered entities and their business associates: healthcare providers who transmit information electronically, health care clearinghouses and health insurance companies and their business associates.

How Does HIPAA Impact Discovery?
When records containing protected health information are needed during discovery, legal professionals must comply with the HIPAA rules. For Judicial and Administrative Proceedings, a covered entity may disclose protected health information for the litigation in response to a court order, subpoena, discovery request, or other lawful process, provided the applicable requirements of 45 CFR 164.512 are met.

Helpful HIPAA Links:
Department of Health & Human Services Office of Civil Rights
Privacy Rule Summary
HIPAA Security

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